Administrator - TS/T43c

Grade E | £18,779 (£19,100 with LW Supplement) - 21,744 pa |Location Leeds | Permanent | Full time (37 hours pw) | Applications for part time / job share will be considered Closing date 2 October 2022

Administrator - TS/T43c

Grade E | £18,779 (£19,100 with LW Supplement) - £21,744pa |
Location Leeds |

  • Do you want to work for an organisation that values you as an individual?
  • An organisation that will support your professional development?
  • What about an organisation that has Equality, Diversity and Inclusion at the heart of everything that it does?
  • How about an organisation that does all these things and more?
  • Yes? Then look no further than the West Yorkshire Combined Authority! Listen to what our staff say on our 'Life at West Yorkshire Combined Authority' webpage.

We are seeking to appoint a dynamic and enthusiastic individual to join our Facilities and Assets Team as an administrator providing administration support for the Facilities and Assets and Bus Station Services teams within the Transport and Property Services Directorate of the West Yorkshire Combined Authority.

It is an exciting time to be joining the Mayoral Combined Authority. We have a wide variety of exciting projects that we are working on which will help shape the West Yorkshire region.

In 2021 the £1.8bn devolution deal was secured for West Yorkshire. This meant the first Mayor of West Yorkshire was subsequently elected, with Tracy Brabin taking up post in May 2021. The devolution deal and election of the Mayor has enabled us to start to drive up living standards for local communities while tackling the climate emergency and helping to deliver our commitment to become a net zero carbon city region by 2038.

To find out more about the work the Combined Authority is involved with take a look at our latest news stories.

The Role

Reporting into the Estate Management Officer, your key responsibilities will include:

  • Providing an administration service for the Facilities & Assets team, supporting systems for dealing with contracts, invoicing, and complaints, finance and works orders, and general office duties.
  • Maintain and update the asset database, including COSA, Technology Forge, fleet management and meter readings.
  • To be the main point of contact for the reporting of repairs/damage to CA assets, including street furniture and bus stations.
  • Dealing with internal and external customers, providing information on routine matters, inputting customer feedback onto the CRM database.

Review the Role profile provided for more information about the responsibilities.

About you

You will have the following key skills, attributes, education and experience:

  • Practical experience of successfully performing in a similar role and experience of administration systems and procedures
  • Good communication skills
  • Competent user of Word, Excel and Microsoft packages
  • Ability to work on own initiative
  • Ability to analyse numerical data and other sources of information,
  • Educated to GCSE level - with 5 grade A-C, 4 or above / level 2 English and Maths.

Our offer

Alongside a competitive salary, we offer an excellent benefits package including:

  • 28 days Annual Leave (increasing upon years of service) plus bank holidays
  • Generous Employer-Contribution Pension Scheme
  • Free Travel on rail and buses across West Yorkshire with the M-Card (Zones 1-5)
  • Flexible Working Practices with Health & Wellbeing initiatives to ensure you achieve the best work/life balance and career goals.

We have also recently undergone a major office refurbishment and have bright, airy, modern office space, with all latest technology, and just a 2-minute walk from Leeds Train Station. We also have agile working options too if you would rather work from home, or another suitable location, as well as a generous flexi-time scheme.

Have a look at our Employee Benefits webpage to find out more.

To apply

If this sounds like your next role, please upload your anonymised CV, and complete the application form on our application website telling us why you would be a great fit for our role.

Please apply by 11:55pm on Sunday 2 October 2022

Please note that previous applicants for this post will automatically be considered so need not re-apply.

Secondment opportunities will be considered from internal candidates for this post, however, in line with the Combined Authority’s Secondments Policy, you must have 12 months’ service in your current role and seek permission from your current line manager before applying.

Further Information


The Combined Authority is passionate about creating an inclusive workplace that promotes and values diversity. We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers better outcomes. We welcome applications irrespective of people's age, disability, neuro-divergence, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, pregnancy or maternity. or other personal circumstances. We have policies and procedures in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability and/or who are neuro-divergent. To find out more about inclusivity at the West Yorkshire Combined Authority please visit our dedicated webpage.

Applicants with a disability are guaranteed an interview, subject to the minimum criteria being met.

Whilst agile working is an option for most staff, there is an expectation that employees are able to attend the office in central Leeds as and when required.

Candidates will be notified of invitation to interview by e-mail and interviews will be carried out either by phone, video or face to face. If you have any difficulty with the type of interview you are invited to, please inform the recruiting manager at your earliest convenience to enable them to consider an alternative solution.

Please note that whilst it is our policy to recruit at SP1 for all appointments, which is the salary stated above, each role includes career salary progression, with incremental increases applicable in most cases, on an annual basis.

Due to the high volumes of applications we receive, we are unfortunately unable to respond to every applicant. If you have not heard from us within four weeks of the closing date, please assume that on this occasion your application has not been successful. We do however thank you for your application and encourage you to continue looking for roles on our Careers with Us website page.

Candidate information will be retained by the Combined Authority for six months unless you make a request for this to be deleted.

Terms and conditions

Applicants are advised that the Combined Authority is currently in consultation with employees and Trade Unions to review the Terms and Conditions of Employment and Staff Benefits.

The detail of the proposals for change, will be discussed with the successful candidate at the point of offer.